Facility Use Request
(accepted September 28, 2021)
B-8.1.5 (R) COVID-19 Pandemic
The Board’s duty of care requires oversight of the church’s human and material
resources to ensure that they are used for the benefit of its mission. The Board is
grounded in its duty by Unitarian Universalist principles including:
- Concern for the most vulnerable.
- Accessibility and inclusion of all members and friends.
- Recognition of our part in the interdependent web and that our risk-taking and protective actions affect more than just ourselves.
- Ethical treatment of our leaders and staff requires minimizing risks to them.
- Good science and our UU values must be the basis for decisions.
- Commitment to our mission, community, and theology.
- Mindful of the spiritual demands of transition.
- Hope that we will create “a new normal” with more justice, more love, more equity, more sustainability, and more peace.
Although the use of Covid vaccinations has been shown to be highly effective in
preventing serious illness or death from Covid, a significant segment of the
population is still not vaccinated, often because of personal choice.
Our strong desire to connect in-person has become possible for gatherings to
resume on the UUFD campus with certain restrictions.
It is understood that these recommendations are subject to change as state and local
guidelines are updated.
Advanced reservations by a UUFD member are required for all areas and must be
confirmed through the Church Office Administrator.
UUFD groups are permitted to gather on campus and must observe the following:
Masks are recommended for all unvaccinated people 2 years and older.
- Only fully vaccinated people 12 years and older and unvaccinated children under 12 years old are able to attend in person.
- Encourage unvaccinated people 12 years and older as well as vaccinated people that have been told by their physicians that they have immunocompromised conditions to attend on Zoom to protect themselves and others
- N95 Masks are required inside all buildings at UUFD, regardless of vaccination status for all people 2 years and older. Children under 2 years old are exempt from the mask requirement.
- All volunteers and staff for the Faith Formation program must be fully vaccinated.
- Ventilation using window fan(s) pushing air out of window(s) on one side of the meeting area and allowing fresh air to enter from open window(s) on the opposite side of the meeting area shall be used.
- Seating will be reserved in the Sanctuary and other areas for those who prefer to maintain six-feet of physical distancing.
- Worship services must be multiplatform.
- Requirements for office use are a staff decision.
- No indoor singing by attendees. No full choir singing.
- Singing by less than 5 people allowed if distanced from the audience by 25ft.
- The total person attendance in the sanctuary is limited to 100 people.
- The total person attendance in Bowman hall is limited to 20 people.
- The capacity in Columbine is limited to 10 people in each of the following areas: the east part of the house, the west room and the basement room.
UUA GUIDELINES for Gathering in Covenantal Community (Aug. 20, 2021)
- The appropriate UUA guidance is considered in this policy.
- Individuals take preventative measures to protect self and others.
- Group takes time to listen deeply to one another’s concerns and fears before making any decisions, even if everyone is vaccinated.
Circle Suppers are designed to be small groups (6-8). Gatherings will follow latest
guideline from local health department regardless of the vaccination status of
- Outdoor dining only.
- Participation in circle suppers shall be limited to fully vaccinated people.
People that have been told by their physicians that they have immunocompromised conditions should also not attend at this time to protect themselves.
- Seating should be provided for those who prefer to maintain six-feet of physical distancing.
- Minimize objects touched by multiple people.
- Provide hand sanitizer.
- Bring your own food/beverage and utensils.
- Pot Luck – at the discretion of the group.
- Use hand sanitizer before going through service line.
As determined by Staff, special consideration may be given to Social Justice activities
or other circumstances that fall outside the stated guidelines.
B-188.8.131.52 (R) Participants’ Responsibilities
Participants must notify the UUFD office staff with any positive COVID test
results within 14-days of attending an event at UUFD. The office will notify
the health department.
B-184.108.40.206 (R) Restroom Use
Follow posted cleaning procedures.
B-220.127.116.11 (R) Group Organizers
Group organizers must be members of UUFD and assume the following
- Apply for and reserve a defined space with UUFD office staff following reservation procedures developed by staff.
- Remain onsite for the entire meeting and agree to enforce these safety precautions.
- Understand that non-compliance may result in revocation of the use of space for gatherings.
B-18.104.22.168 (R) Staff Responsibilities
Staff responsibilities include:
- Scheduling meeting times and spaces;
- Developing and implementing reservation forms and procedures; and
- Reporting to local health authorities the names and contact information of any participants they learn of who test COVID positive within 14-days of attending an event on the UUFD campus.
B-22.214.171.124 (R) COVID-19 Monitoring
This policy is subject to change as local COVID-19 conditions change.
Date approved by Board of Trustees: 28 September 2021
To Make a Reservation
for an In-Person Meeting
Attendance Report Form / Exit Checklist… (.pdf)
Please print a copy, complete, and drop off in church office mailbox. Thanks.